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Built For Your IFTA Return
- Trip Log. One row each time you cross into a new state or province. Enter the odometer going in and coming out. Miles fill in by themselves.
- Fuel Log. One row per receipt, with every field an IFTA auditor checks.
- Quarter Summary. Pick the year and quarter. You get miles and gallons by state, fleet MPG, and an estimate of what you owe or get back.
- Printable Trip Sheet. A paper version for drivers who'd rather write it down.
What An IFTA Trip Record Needs
The IFTA Procedures Manual says a trip record should show:
- Start and end dates of the trip
- Origin and destination
- Route of travel
- Odometer (or ECM) reading at the start and end
- Total miles, and miles in each state or province
- Truck unit number or VIN
Every one of those is a column in the log.
What A Fuel Receipt Needs
To get credit for tax you already paid at the pump, the receipt has to show the date, the seller's name and address, the gallons, the fuel type, the price per gallon or total, the truck it went in, and the buyer's name. No receipt, no credit.
Keep It 4 Years
Hold on to your trip records and fuel receipts for 4 years from the date the return was due or filed, whichever is later. If you get audited, this is what the auditor works from.
Rather not do the quarterly math at all? We file IFTA for you.