Stay compliant with HVUT, IFTA, and weight/distance reporting. We handle the paperwork.
The Heavy Vehicle Use Tax (HVUT) is a federal excise tax assessed annually on highway motor vehicles with a taxable gross weight of 55,000 pounds or more. IRS Form 2290 must be filed each year, with the tax period running from July 1 through June 30. The filing deadline is August 31 for vehicles used during July, and the stamped Schedule 1 receipt is required for vehicle registration in most states.
If you purchase a new vehicle or add one to your fleet mid-year, a Form 2290 must be filed by the last day of the month following the month the vehicle was first used on public highways. TruckWise Reporting handles HVUT Form 2290 filing for individual owner-operators and large fleets alike. We file electronically for faster processing, ensure accuracy on all vehicle information, and deliver your stamped Schedule 1 as quickly as possible so you can register your vehicles without delay.
The International Fuel Tax Agreement (IFTA) simplifies fuel tax reporting for carriers operating in multiple jurisdictions across the United States and Canada. Instead of filing separate fuel tax returns in every state or province where you purchase or consume fuel, IFTA allows you to file a single quarterly return through your base jurisdiction.
To participate, you must establish an IFTA account and obtain IFTA credentials, including decals for each qualifying vehicle. TruckWise Reporting sets up your IFTA account with your base state, prepares the application, and ensures you receive your IFTA license and decals promptly. Our IFTA account setup service gets you compliant quickly so you can operate across state lines without worry.
Every IFTA licensee must file a quarterly fuel tax return, even during quarters with no travel. The return reports total miles traveled and fuel purchased in each jurisdiction, calculating the net tax or refund due. Quarterly deadlines fall on the last day of the month following the end of each quarter: April 30, July 31, October 31, and January 31.
Accurate IFTA filing requires meticulous record-keeping of miles driven and fuel purchased by jurisdiction. Errors or late filings can result in penalties, interest charges, and potential revocation of your IFTA license. TruckWise Reporting compiles your mileage and fuel data, prepares your quarterly return, and files it on time. Our IFTA quarterly filing service eliminates the guesswork and protects you from costly compliance issues.
Several states impose weight-distance taxes or mileage-based taxes on commercial vehicles operating within their borders. States such as New York, New Mexico, Oregon, and Kentucky each have their own weight-distance tax programs with unique requirements, rates, and reporting periods. Operating in these states without the proper permits and accounts can result in significant fines during roadside inspections.
TruckWise Reporting sets up your weight and distance tax accounts in every applicable state. We determine which states require registration based on your routes, prepare the applications, and ensure your accounts are active before you start running loads. Our team stays current on changes to state requirements so you always have the right permits in place.
Once your weight-distance accounts are established, ongoing reporting is required. Depending on the state, returns may be due monthly, quarterly, or annually. Each return requires detailed reporting of miles traveled within that jurisdiction, often broken down by vehicle weight class. Oregon, for example, requires monthly reporting for its weight-mile tax, while New Mexico reports on a quarterly basis.
TruckWise Reporting prepares and files your weight-mile tax returns on schedule. We calculate your tax liability based on the mileage data you provide, ensure the correct rates are applied, and submit your returns before the deadline. Our weight mile reporting service saves you hours of administrative work each reporting period and helps you avoid penalties for late or inaccurate filings.
Failing to meet your trucking tax obligations carries serious consequences. Late HVUT Form 2290 filings can result in penalties of 4.5% of the total tax due per month, plus interest. IFTA non-compliance can lead to license revocation, meaning you cannot legally operate in any IFTA member jurisdiction until the issue is resolved. Weight-distance tax violations typically result in fines assessed during roadside inspections, which can range from hundreds to thousands of dollars per incident.
Beyond financial penalties, tax compliance failures can trigger audits that consume significant time and resources. The IFTA audit process, for instance, can review up to four years of records and assess additional taxes, penalties, and interest if discrepancies are found. TruckWise Reporting helps you maintain clean, accurate records and timely filings so you avoid these costly consequences and keep your operation running smoothly.
Trucking tax compliance is complex, with overlapping federal and state requirements, varying deadlines, and jurisdiction-specific rules. Our team specializes in the unique tax obligations facing motor carriers. We stay on top of regulatory changes, track your deadlines, and handle the filings so you can focus on driving and growing your business. Whether you are a single-truck owner-operator or manage a fleet of hundreds, TruckWise Reporting delivers accurate, on-time tax filing services nationwide.