State & Federal Compliance

FAQ's

Your Questions Answered: Simplifying Your Journey with Us

What makes Capture Connect different from other marketing agencies?

Capture Connect focuses on crafting unique brand stories that not only resonate with your audience but also drive effective engagement and conversions through data-driven, integrated strategies tailored to your specific needs.

How do you measure the success of your marketing campaigns?

We utilize a combination of key performance indicators (KPIs) specific to the goals of your campaign, including but not limited to, website traffic, conversion rates, engagement metrics on social media, and ROI analysis.

Can you handle the marketing needs of a business that is just starting?

Absolutely, we specialize in building marketing foundations for new businesses, establishing a robust online presence, and creating a strong brand identity that will stand out in the market.

Do you provide ongoing support and analytics reports?

Yes, we believe in transparency and continuous improvement. We provide regular analytics reports detailing your campaigns performance and are always available for ongoing support and optimizations.

How soon can we start seeing results from your marketing campaigns?

Results can vary based on multiple factors including the industry, campaign scale, and existing brand recognition. However, preliminary results and optimizations can typically be observed within the first few months of campaign initiation.

Are your marketing strategies adaptable to changes in market and industry trends?

Yes, our strategies are not only adaptable but are also forward-thinking. We continuously monitor market trends and adjust your customized strategies to leverage shifts, ensuring sustained success and relevance.

State

Intrastate Only

Even if your trucking company operates solely within a single state, you must still comply with both state and federal regulations. Beyond the requirement for a Commercial Driver’s License (CDL), intrastate carriers may also be subject to federal drug and alcohol testing, as well as minimum insurance requirements—especially when transporting certain hazardous materials.Additionally, some states require intrastate operating authority for trucking businesses that don’t cross state lines. Navigating these regulations can be tricky, but we’ve got you covered. Our compliance experts specialize in both state and federal requirements, ensuring you meet all necessary standards. Not sure what your state requires? Give us a call!

State Operating Authority

New trucking companies need to understand the specific regulations for the states they operate in.If you’re hauling loads only within your state, you may be required to obtain an intrastate operating authority, along with a federal DOT number.Every state has its own rules—some, like Texas, require a state-specific authority and registration number for trucks over a certain weight, while others have completely different requirements (or none at all).Making sense of these varying regulations can be overwhelming, but we’re here to help. Let our compliance specialists guide you through the process—contact us today!

IFTA- International Fuel Tax Agreement

IFTA, or the International Fuel Tax Agreement, simplifies fuel tax reporting for carriers operating in the lower 48 states and Canada.Instead of dealing with multiple tax filings across different states and provinces, IFTA allows carriers to file a single quarterly report to determine tax liability. Once the carrier submits its report, the appropriate taxes are distributed to each jurisdiction based on the miles traveled.Not sure if you need to register for IFTA? Our team can walk you through it—give us a call today!

Permits

The trucking industry is highly regulated, and staying compliant with permits and tax filings can be a challenge. Failing to secure the right permits can lead to major delays—or even getting your truck impounded.Our compliance specialists take the stress out of permit management, handling everything from:

✔ Fuel permits

✔ Trip permits

✔ Tax permits

✔ Over-dimension permits

✔ Load-type permits and more. We stay up to date on the latest requirements so you can stay on the road. Let us handle your permits—reach out today!

IRP- International Registration Plan

The International Registration Plan (IRP) is an agreement among the contiguous 48 states and Canada that allows carriers to pay registration fees based on the miles traveled in each jurisdiction. Rather than registering separately in each state, IRP streamlines the process, ensuring compliance through a single registration. Once approved, carriers receive a cab card listing the states they are authorized to operate in. While IRP is essential for multi-state operations, the process can be complex. Our compliance experts can handle everything for you, ensuring you stay in good standing. Need IRP registration? Let’s get it done—call us today!

Federal

Moto Carier- BCO-3

If you’re hauling freight across state lines for hire, you’ll need a Motor Carrier (MC) number, also known as Motor Carrier Interstate Operating Authority. To activate your MC number and legally operate interstate, you must file a BOC-3 form with the FMCSA, which designates a processing agent in each state where you do business.The MC activation process typically takes 20–24 days, so it's important to file correctly the first time. Our compliance experts will guide you through the process to avoid costly delays. Need to haul across state lines? Contact us today to get started!

UCR

The Unified Carrier Registration (UCR) Program is a federally mandated system that collects fees from commercial carriers and freight brokers operating in interstate commerce. These fees help fund state highway safety and enforcement programs.If your business moves goods across state lines—or arranges transportation for others—you must submit an annual UCR fee based on your fleet size.We handle the entire UCR registration process, ensuring your fees are properly filed through your base state and in compliance with all participating states. Let us take care of your UCR registration—contact us today!

USDOT Number

A USDOT number is a federally mandated identifier assigned by the Department of Transportation (DOT). This number is essential for compliance and is used by the DOT, FMCSA, insurance companies, and freight brokers to verify your company’s status and safety record.Having a valid USDOT number is a critical first step in operating legally. Need assistance? We’re here to help!

MCS-150 & Biennial Updates

The MCS-150, also called the Motor Carrier Identification Report, is required to obtain or update a USDOT number. Federal regulations mandate that this form be updated every two years, a process known as the biennial update. Failing to submit a biennial update on time can result in fines or even a USDOT number being deactivated. Updates are also required if a company changes its name, address, or operating authority. Beyond federal requirements, some states have additional compliance rules. Our team will help ensure your MCS-150 filings are accurate and up to date, keeping your business running smoothly and in full compliance. Need help with your biennial update? Contact us today!

HVUT-2290

The Heavy Vehicle Use Tax (HVUT) is an annual tax imposed by the IRS on commercial vehicles with a taxable gross weight of 55,000 pounds or more. This tax applies whether or not the vehicle crosses state lines.

Taxable gross weight includes:

✔ The unloaded weight of the vehicle

✔ The unloaded weight of any trailers used with the vehicle

✔ The maximum load the vehicle and trailers will carry

HVUT compliance can be confusing, and missing deadlines can lead to penalties. We’ll ensure your IRS Form 2290 is filed correctly and help determine if your business qualifies for any exemptions. Need assistance with HVUT filing? We’ve got you covered—contact us today!

Violations

Roadside and port-of-entry inspections are a standard part of the trucking industry, and many carriers worry about compliance when asked to provide logbooks or maintenance records. In some cases, drivers are unprepared, leading to violations that can negatively impact a company’s safety rating.These violations don’t just disappear—they can affect everything from insurance rates to operating authority. A single unexpected inspection could even lead to coverage being dropped.The good news? Safety ratings can be improved, and compliance issues can be addressed. Our team specializes in identifying and correcting data errors to help protect your company’s record. Got a violation? We can help. Contact us today!

Why Choose Us?

One-Stop Compliance

We handle everything from
USDOT numbers, MC authority, IFTA, IRP, UCR, drug testing, and more- so you don’t have to juggle multiple providers. Our streamlined approach keeps your business compliant and on the road without the headache.

Industry Expertise

With over 30 years of experience in trucking compliance, we know the rules inside and out. Our specialists stay ahead of ever-changing regulations to ensure your company meets all federal and state requirements—without unnecessary delays or penalties.

Personalized Service

Compliance isn’t one-size-fits-all. We take the time to understand your specific operation and tailor solutions to your business. Plus, we believe in full transparency- no hidden fees, just honest, straightforward service.

Faster Processing

Time is money in the trucking industry, and we make sure you don’t waste either. Our team processes applications quickly and accurately, helping you avoid costly mistakes that could lead to delays, fines, or audits.

Ongoing Support/ Compliance Monitoring

Staying compliant isn’t a one-time task—it’s an ongoing responsibility. We provide
continuous support, reminders, and compliance tracking to keep your business running smoothly, year after year.

Dedicated

Our goal is simple:
help you stay compliant so you can focus on driving and making money.
Whether you're a new carrier or an established fleet, we make compliance stress-free, so you never have to worry about unexpected roadblocks.

Let's Build Something That Works for YOU.

Ready to Focus on the road ahead?

No matter if you're new to the industry or a seasoned carrier, we're here to provide the answers you need. Contact us today to schedule your FREE 30- minute compliance consultation!